Annual Report 2021

074 Corporate Governance Report Annual Report 2021 Miramar Hotel and Investment Company, Limited (c) Procedures for shareholders to request circulation of resolution for annual general meeting (“AGM”) Pursuant to Section 615 of the Companies Ordinance, shareholder(s) can make a request to circulate a notice of a resolution that may properly be moved and is intended to be moved at an AGM. The request must be made by: (i) shareholder(s) representing at least 2.5% of the total voting rights of all shareholders who have a right to vote on the resolution at the AGM to which the request relates; or (ii) at least 50 shareholders who have a right to vote on the resolution at the AGM to which the request relates. The request: (i) may be sent in hard copy form (to the Company’s registered office, which is situated at 15/F, Mira Place Tower A, 132 Nathan Road, Tsim Sha Tsui, Kowloon, Hong Kong for the attention of the Joint Company Secretaries) or in electronic form (via email at IR@miramar-group.com ); (ii) must identify the resolution of which notice is to be given; (iii) must be authenticated by the person or persons making it; and (iv) must be received by the Company not later than 6 weeks before the AGM to which the request relates or if later, the time at which notice is given of that AGM. Amendments to the Articles of Association At the AGM held on 7 June 2021, a special resolution was passed to adopt a new articles of association of the Company for the purpose to provide flexibility to the Company in relation to the conduct of general meetings. The amendment to the existing Articles of Association is mainly to allow (but not require) general meetings to be held as a hybrid meeting where Shareholders may attend by electronic means in addition to as a physical meeting where Shareholders attend in person. Details of which were set out in the Company’s circular dated 27 April 2021. The new Articles of Association of the Company took effect on 7 June 2021, which are available on the websites of the Company and The Stock Exchange of Hong Kong Limited.