Annual Report 2021

073 Corporate Governance Report Miramar Hotel and Investment Company, Limited Annual Report 2021 Shareholders’ Rights (a) Procedures for shareholders to convene a general meeting Pursuant to Section 566 of the Companies Ordinance (Chapter 622 of the Laws of Hong Kong) (the “Companies Ordinance”), shareholder(s) representing at least 5% of the total voting rights of all the shareholders having a right to vote at general meetings of the Company can make a request to call a general meeting. The request: (i) must state the general nature of the business to be dealt with at the general meeting; (ii) may include the text of a resolution that may properly be moved and is intended to be moved at the general meeting; (iii) may consist of several documents in like form; (iv) may be sent in hard copy form (to the Company’s registered office, which is situated at 15/F Mira Place Tower A, 132 Nathan Road, Tsim Sha Tsui, Kowloon, Hong Kong for the attention of the Joint Company Secretaries) or in electronic form (via email at IR@miramar-group.com ); and (v) must be authenticated by the person or persons making it. Pursuant to Section 567 of the Companies Ordinance. Directors must call a general meeting within 21 days after the date on which they become subject to the requirement and the general meeting so called must be held on a date not more than 28 days after the date of the notice convening the general meeting. Pursuant to Section 568 of the Companies Ordinance, if the Directors do not do so, the shareholders who requested the general meeting, or any of them representing more than one half of the total voting rights of all of them, may themselves convene a general meeting. The general meeting must be called for a date not more than 3 months after the date on which the Directors become subject to the requirement to call a general meeting. The Company must reimburse any reasonable expenses incurred by the shareholders requesting the general meeting by reason of the failure of the Directors duly to call the general meeting. (b) Procedures for putting forward enquires to the Board Shareholders may at any time send their enquiries and concerns to the Board in writing through the Joint Company Secretaries whose contact details are as follows: 15/F, Mira Place Tower A 132 Nathan Road Tsim Sha Tsui Kowloon, Hong Kong Fax: (852) 2736 4975 Email: IR@miramar-group.com Shareholders may also make enquiries with the Board at the general meetings of the Company.