Annual Report 2019

111 Transport International Holdings Limited 2019 Annual Report Corporate Governance Report Procedures for Making Proposals at General Meetings Shareholders holding not less than one-twentieth of the total voting rights of those shareholders having the right to vote at the general meetings or not less than 100 shareholders holding shares in the Company are entitled to submit a written request to move a resolution at general meetings. The procedures for making proposals at general meetings are laid down in the Company’s Shareholder Communications Policy, which is available on the Company’s website. Procedure for Sending Enquiries to the Board Enquiries from shareholders can be sent to the attention of the Board. All enquiries should be addressed to the Board or the Company Secretary and sent to the Company’s head office at 15/F, 9 Po Lun Street, Lai Chi Kok, Kowloon, Hong Kong. Shareholders may also email their enquiries to the Directors at director@tih.hk . The Company Secretary will respond to such enquiries within a reasonable time. Constitutional Documents An up-to-date and consolidated version of the Bye-laws of the Company is published on the websites of the Company and the Stock Exchange. No changes were made to the Company’s constitutional documents in 2019. Dividends The company adopts a dividend policy of providing its shareholders with a stable dividend. As an alternative to receiving a cash dividend, the company offers a scrip dividend programme, which enables its shareholders to elect to receive new fully paid shares. In determining the dividend amount, the Board will take into account a number of factors such as the Group’s financial performance, future capital expenditures and financial position, as well as the general economic and business conditions. The policy will be reviewed from time to time so as to keep in line with the future prospects and capital requirements of the Group and the changes in market conditions. General Public The Group uses the following communication channels to keep the general public informed of its developments: Website – The Company’s website (www.tih.hk ) offers a wide range of company, financial and corporate social responsibility information about the Group and its various businesses for shareholders and other interested parties. Media and Online Communication – To keep the public informed about the bus services of KMB and LWB, the two major subsidiaries of the Group, press sessions are held to introduce the media to the latest developments in respect of services, facilities, safety and efforts in environmental protection. Social media such as Facebook and Instagram are also used to publicise KMB’s initiatives and achievements, as well as to gather precious feedback from the public. Publications – KMB and LWB publish a number of booklets which keep the public updated on their services and operations. These publications can be accessed on the companies’ websites (www.kmb.hk and www.lwb.hk ). Employees Effective communication between the management and staff is a key means to boost efficiency and morale. The staff website is an effective way for employees to access relevant management announcements and information on issues that concern them, such as payroll and staff events and activities. Orientation training courses, e-learning programmes and a staff forum are also available online. The corporate magazine KMB Today keeps employees, especially frontline staff, informed of news and events relating to the Group and the industry. The Staff Handbook, which is accessible on the staff website, allows the staff to know more about the Company’s human resources policies and employment guidelines.