Annual Report 2019

110 Transport International Holdings Limited 2019 Annual Report Corporate Governance Report The Company’s General Meetings The Directors consider the Company’s general meetings an important way of communicating with shareholders. The annual general meetings and other general meetings are normally attended by all Directors and senior management as well as the Company’s external auditors so that any comments or questions raised by shareholders can be addressed. Shareholders have control over the Company primarily through exercising their voting rights at general meetings. All voting is conducted by poll at general meetings with each shareholder being entitled to one vote. A separate resolution is proposed for each matter, including the election of individual Directors. The circular containing the notice of the annual general meeting, proposed resolutions, biographies of Directors standing for election and information on poll voting procedures is sent to shareholders with the annual report at least 20 clear business days before the annual general meeting. Annual General Meeting The 2019 AGM was held on 16 May 2019 and the matters resolved are summarised below: As ordinary business: Approval of the audited financial statements and reports of the Directors and Auditors for the year ended 31 December 2018; Approval of an ordinary final dividend of HK$0.90 per share for the year ended 31 December 2018; Re-election of Dr Norman LEUNG Nai Pang, GBS, JP , Mr William LOUEY Lai Kuen and Mr LUNG Po Kwan as Directors of the Company; Re-appointment of KPMG as auditors of the Company, and authorisation of the Board of Directors to fix their remuneration; Fixing the remuneration of the Directors of the Company; Granting of a general mandate to the Board of Directors to issue shares; Granting of a general mandate to the Board of Directors to exercise the powers of the Company to purchase its own shares; and Extending the share issue mandate granted to the Board of Directors. The details and poll voting results of the 2019 AGM were published on the websites of the Company and the Stock Exchange on 16 May 2019. The 2020 Financial Calendar of the Company is set out as follows: Announcement of 2019 final results 19 March 2020 Dispatch of 2019 Annual Report and accompanying circular to shareholders 20 April 2020 Last day to register transfer to qualify to attend and vote at 2020 AGM 15 May 2020 Book closure for 2020 AGM (both dates inclusive) 18 May 2020 – 21 May 2020 Date of 2020 AGM 21 May 2020 Last day to register transfer to qualify for 2019 final dividend 26 May 2020 Book closure for 2019 final dividend 27 May 2020 Payment of 2019 final dividend 30 June 2020 Announcement of 2020 interim results mid-August 2020 Payment of 2020 interim dividend mid-October 2020 Financial year end date 31 December 2020 Shareholders’ Right Under the Company’s Bye-laws, shareholders holding at least 10% of the paid-up capital of the Company and carrying the right of voting at general meetings of the Company may ask the Board to convene a special general meeting (“SGM”) for the transaction of business specified in the request. The request must be in written form with the purpose of the meeting stated therein and deposited at the head office of the Company at 15/F, 9 Po Lun Street, Lai Chi Kok, Kowloon, Hong Kong. The request must be signed by the shareholders concerned and may consist of two or more documents in like form, each signed by one or more of those shareholders. The request will be verified with the Company’s Share Registrars and upon their confirmation that the request is proper and in order, the Company Secretary will arrange to convene a SGM by serving sufficient notice to all the registered shareholders in accordance with the Company’s Bye-laws and the statutory requirements.