Annual Report 2020

183 Notice of Annual General Meeting Miramar Hotel and Investment Company, Limited Annual Report 2020 (4) Concerning item no. 3 above, Mr Dominic Cheng Ka On, Dr Timpson Chung Shui Ming, Dr Patrick Fung Yuk Bun, Mr Norman Ho Hau Chong and Dr Colin Lam Ko Yin will retire from office and, being eligible, have offered themselves for re-election at the AGM. (5) Details relating to re-election of the above retiring directors, the Ordinary Resolution (B) (including the relevant explanatory statement) of item no. 5 above and the amendments brought about by the adoption of the New Articles are set out in the circular of the Company dated 27 April 2021. (6) Concerning Ordinary Resolutions (A) and (C) of item no. 5 above, approvals are being sought from Shareholders, as a general mandate in compliance with Sections 140 and 141 of the Companies Ordinance (Chapter 622 of the Laws of Hong Kong) and the Rules Governing the Listing of Securities on the Stock Exchange, that in the event it becomes desirable for the Company to issue any new shares of the Company, the directors are given flexibility and discretion to allot and issue new shares up to 20 per cent. of the total number of the issued shares as at the date of passing of Ordinary Resolution (A) of item no. 5 above plus the aggregate number of shares bought back by the Company pursuant to the general mandate approved in Ordinary Resolution (B) of item no. 5 above. Save as disclosed (if any), the directors, however, have no immediate plans to issue any new shares of the Company under the said mandate being sought. (7) If item no. 2 above is approved, the final dividend will be paid to Shareholders of the Company on Thursday, 8 July 2021. (8) If a tropical cyclone warning signal no. 8 or above, or “extreme conditions” caused by super typhoons, or a black rainstorm warning signal is in force at any time between 8:30 a.m. and 12:00 noon on the day of the AGM, the AGM will be adjourned. The Company will post an announcement on the Company’s website (www.miramar-group.com ) and the HKEXnews website (www.hkexnews.hk) to notify Shareholders of the date, time and place of the adjourned meeting. The AGM will be held as scheduled when an amber or a red rainstorm warning signal is in force. Shareholders should decide on their own whether they would attend the AGM under bad weather conditions bearing in mind their own situations. (9) Please indicate in advance, not less than 1 week before the time appointed for holding the AGM, if Shareholder(s), because of disabilities, need special arrangements to participate at the AGM. Any such request should be in writing and sent to the Company’s Share Registrar by post at 17M Floor, Hopewell Centre, 183 Queen’s Road East, Wan Chai, Hong Kong or by phone at 2862 8555. The Company will endeavor to make the necessary arrangements unless there is unjustifiable hardship in arranging for them. (10) The Chinese translation of this notice is for reference only, and in case of any inconsistency, the English version shall prevail.